• Attendance Policy

    Student attendance is very important! Clearwater Elementary School (CES) expects all students to attend school and arrive on time each day. School begins at 7:40 a.m. A student is considered tardy if he/she is not in the classroom when the tardy bell rings at 7:45 a.m.

    When a student returns to school after an absence, a note of explanation from the parent, guardian, physician, or other health care provider must be submitted. If your child was seen by a physician, please submit the doctor's note so that his/her absence may be coded medically excused. We are not allowed to request a doctor's note on your behalf. Notes regarding absences must be turned in within five school days. Failure to submit notes for absences within this time period will result in an unlawful absence. After ten absences (not including absences excused by a doctor's note), a medical excuse must be provided for any further absences or tardies to be excused.

    Lawful Absences:

    Students who are ill and whose attendance would endanger their health or the health of others may be temporarily excused from attendance. A statement from a physician or other health care provider may be required.

    Students in whose immediate family there is a serious illness or death may be temporarily excused from attendance. A statement from a physician or other health care provider may be required.

    1. Students may be excused from attendance for recognized religious holidays of their faith.

    2. Students may be excused for emergencies as approved by the principal.

    3. Other lawful absences are explained in administrative rule JH-R.

    4. Chronic or extended illness requires certification of the illness from a physician or other health care provider. The statements must be presented to the school at the time of registration or immediately following the medical diagnosis. Homebound instruction may be available in some cases.

    Unlawful Absences:
    An unlawful absence is defined as a student’s willful absence from school with or without the knowledge of the parents or a student’s absence from school without an approved reason regardless of the parent’s knowledge. Vacations and out-of-town travel (except for funerals or emergencies) are generally considered unexcused absences. Please refer to the school calendar and schedule out-of-town trips during school holidays.

    Intervention and Truancy:
    A child between the ages of 6 to 17 years meets the definition of truant when the child accumulates three (3) consecutive unlawful absences or five (5) cumulative unlawful absences. State regulations and district policy dictate that an intervention conference must be held when a student accumulates such absences, excessive tardies, or to address other attendance concerns. At that time school officials will immediately attempt to establish contact with the parent/guardian of the student to arrange an intervention conference.

    During that conference, a written intervention plan will be developed to ensure that the parent/guardian, student, and the school have an understanding regarding the future attendance of the student. Every effort should be made to ensure that the child arrives to school on time, attends school regularly, and remains at school for the entire instructional day. A copy of the plan will be sent to the attendance supervisor’s office. If school officials are unable to establish contact with the parent/guardian for the purpose of developing a plan, the student will be referred to the attendance supervisor who will make every effort to arrange a conference with the parent. If the student is unlawfully absent again after an intervention conference has been held, he/she will be immediately referred to the attendance supervisor’s office with a copy of the attendance record.

    Continued accumulation of unlawful absences could result in the attendance supervisor referring the student to the Family Court for further disposition.

    Children who are late to class miss valuable introductory work which may cause them to fall behind. They may feel embarrassed and become shy in class or dread coming to school at all. We want your child to have a pleasant educational experience that can only be enhanced by his/her being in school on time. Please cooperate with CES by having your child in school and on time each day so we can provide a quality education.

    Please be reminded that the first bell rings at 7:40 a.m. and that a student is tardy if he/she is not in his classroom when the late bell rings at 7:45 a.m. A cautionary letter will be sent when a student accumulates ten (10) unexcused tardies. An intervention conference will be scheduled if a student accumulates excessive unexcused tardies. If a student continues to be tardy for school after an intervention conference is held, referral will be made to the attendance supervisor for further action.

    Homebound Instruction:
    Parents who anticipate a student’s absence of more than five consecutive days because of an extended health problem should apply immediately for homebound instruction by calling the school office and conferring with Mrs. Scott. If the student qualifies to receive homebound instructional services, a teacher can be sent to the home at no cost to the parent.

    Transfering your student to another school:
    If you are planning to move your child from CES to another school or area, please give the attendance office advance notice. Transfer forms must be prepared and completed by the office staff and teachers. Notice of at least 24 hours would be much appreciated as it takes time to complete the withdrawal process. All text books and library books belonging to CES must be returned upon withdrawal.