4K Registration Questions & Answers
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1. Is there a registration fee required for the 4K program?
No, there is no registration fee required for the 4K program in the Aiken County Public School District.
2. What types of Proof of Residency are required?
A proof of residency document is required. A mortgage contract, rental agreement or utility bill from the provided address (water, light, etc.) A driver’s license is not acceptable. If the parent and student live at an address for which the parent is not the owner, a notary form is required.
3. Can the parent provide an immunization record after 4 year old shots/dr. visit OR exemption certificate provided by the health department?
A current immunization record is required. Parents are to submit the current form and provide an updated form to the teacher after the 4 year old checkup/shots. This is a DSS requirement and cannot be omitted. An immunization form must be included in the enrollment packet at registration. Immunization Exemption certificates issued by the state health department or doctor’s office are allowable in the place of a current immunization record.
4. Will a letter stating that the Medicaid card is approved and is on the way acceptable?
Yes. The enrollment packet will become inactive however, if the Medicaid card is not presented to the school/teacher within 30 days of registration.
5. Is a certified birth certificate required?
Yes, an official birth certificate is required. The certificate issued by the hospital with the child’s feet prints is not acceptable. This documentation is required as proof of age.
6. Are parents required to submit current pay stubs or tax W2s for proof of income?
Yes, documentation of income are required. One, the Medicaid card is required. Two, a current pay stub for parent(s) or recent tax return (W2). If the student does not have a Medicaid card, a pay stub or tax document is required. A screening appointment will NOT be provided without income documentation.
1. Are parents required to register the student at the home zoned school?
Yes. There is no special permission for 4K students. All students must register at his or her zoned school. The home address will be verified and approved before the enrollment packet is marked complete. Careful consideration should be given to moving from the zoned school because a 4K spot is not guaranteed in another location. In most cases, 4K classes are full with many students on a waiting list to be accepted. Once enrolled in one class and a move occurs, students are not guaranteed a spot out of zone or at another location. Again, there is no special permission provided for 4K students.
2. Can a parent take a packet home and return?
Yes. Parental or guardian signatures are required on all forms. An enrollment packet can be picked up by a family member and returned complete by the parent. A parent can take the packet home to complete and return it to the school. All enrollment packets submitted by March 29 will be considered for enrollment.
3. Is a complete enrollment packet required in order to be provided a screening appointment and considered for acceptance?
Yes. No further action will be taken on an incomplete enrollment packet. ALL required documents, signed forms, and accurate contact information MUST be complete before the student will be screened for consideration of acceptance for the program.
4. What are the dates for registration?
Registration opens on March 4 and continues until March 29
5. Will walk-in registration be accepted in the spring?
Yes, walk-in registration will be accepted at the zoned school until March 29. All students who register AND have complete enrollment packets by that time will be provided a screening appointment and be considered for acceptance prior to the summer break.
6. When does summer registration begin?
Registration will remain open during the summer at all school sites.
Acceptance and Waiting List
1. What happens if a parent does not show for the screening appointment for their child?
All registered students with a complete enrollment packet will be provided a screening appointment. These screening appointments are for the teachers to test the students on their school readiness ability. The test scores will be used to rank the students for acceptance consideration and are required. No student will be placed without a screening score. If the parent/student is a no show for the screening appointment, the student’s file will be placed on the Screening Wait List and consideration for acceptance into the program will be delayed.
2. What are acceptance procedures and waiting list procedures?
Acceptance into the 4K program is not guaranteed and space is limited. There are two rounds of acceptance: Round One, following Spring registration, will place the qualifying students into the program who are found to be the most at-risk in school readiness skills. Round Two, following August registration, will place the remaining students who are next on the list for enrollment. Each class will have 20 spots for enrollment. If a student withdraws and an opening occurs, the next student on the waiting list will be contacted. ALL parents will receive a letter stating acceptance or waiting list status.
3. When will Acceptance Letters be mailed?
Acceptance letters will be mailed to parents by June 7, 2019. Parents should not expect to receive a letter of acceptance or waiting list placement letter until that time. Parents should wait to contact the district office about acceptance until after mid-June. It is VERY important that all contact information is current and correct. Letters will be mailed to the address provided and receipt of the letter cannot be guaranteed.
Start of School
1. When will parents be contacted about the start of the school year?
All parents will receive a contact phone call, postcard, or welcome letter from their child’s new 4K teacher in August. The teacher will provide information specific to the school and classroom. Information will also be provided on the required 4K Orientation Meeting. (See below)
2. When is the First Day of School?
The first day of school for the 2019-2020 school year is Monday, August 19. Teachers will provide parents with specific information on the school’s start and end times, arrival and dismissal procedures, etc.
3. Are parents/guardians required to attend a 4K Orientation Meeting?
Yes. At least one parent/guardian is required to attend their child’s 4K Orientation Meeting. The child will not become an official 4K student until the parent has attended this orientation and completed all of the beginning of the year forms for the teacher. Teachers will notify parents of the date and time of the orientation. Again, the 4K Orientation Meeting is mandatory.
4. What supplies will the student need to bring to school?
Each teacher/school will provide parents with a school supply list in August. However, a regular size book bag and rest mat are required items for every 4K student.